CONSTITUTION

1. NAME.    The Club shall be known as EPPING HORIZONS PETANQUE CLUB.

2. LOCATION.    The Club’s headquarters shall be at the address of the Honorary Secretary, or such other place as the Executive Committee shall from time to time determine.

3. OBJECTS.    The objects of the Club shall be to foster and encourage the playing of Petanque to the rules of the Pétanque to the Federation Internationale de Pétanque et Jeu Provencal (F.I.P.J.P).

4. MEMBERS.    Members shall be persons actively supporting the objects of the Club, who have completed the Club’s application form and paid the current subscription.

5. OFFICERS AND EXECUTIVE COMMITTEE.    The Officers shall comprise the President, Secretary and Treasurer, all of whom shall be members as defined in clause 4.

The Executive Committee Officials shall comprise the President, the Secretary (Administration), the Treasurer (Administration), the Club Captain and at least one Lay member elected at the Annual General Meeting, all of whom will be members as defined in Clause 4.

6. MEMBERS MEETINGS.

6.1. ANNUAL GENERAL MEETING.    The Annual General Meeting of the Club shall be held at least once in each calendar year during the month of January.
The Secretary shall give fourteen days notice in writing of the Annual General Meeting

6.2. EXTRAORDINARY GENERAL MEETINGS.    An Extraordinary General Meeting may be called at any time by the Executive Committee or by not less than ONE THIRD of the remaining fully paid up members. The notice of the meeting shall state the business to be discussed and no other business shall be discussed.

6.3. NOTICE.    The Secretary shall give not less than 14 days notice in writing to all current members of the notice of the meeting.

6.4. The Quorum for all General Meetings shall be one third the current membership.

7. COMMITTEE MEETINGS.

7.1. NOTICE.    The Secretary shall give at least 7 days notice of any Committee Meeting and shall circulate an agenda.

7.2. QUORUM.    The Quorum for Committee Meetings shall be THREE

7.3. RECORDS.     A record shall be kept of attendance and minutes of all meetings.

8. VOTING.    All paid up members shall have ONE vote and the Chairman shall have a second, casting vote in the event of equality. Decisions, except upon dissolution, shall be by simple majority of those present and voting.

9. POWERS OF THE EXECUTIVE COMMITTEE.    The Executive Committee shall have power to do all such things as may be lawful to achieve the objects, to admit to and to terminate membership.

10. FINANCE.

10.1. RECORDS AND AUDIT.    The Treasurer shall maintain records of all income and expenditure and shall produce a certified annual account to the Annual General Meeting. The Audit Sub-Committee shall be a nominated member, not being a member of the Executive Committee.

10.2. MEMBERSHIP AND OTHER FEES.    Rates of Annual subscription, piste, visitors and other fees shall be determined by the Executive Committee and submitted to the Annual General Meeting for approval.

Annual Subscriptions shall become due and payable on the 1st January in each year. Persons whose annual subscription has not been paid by 31st January in each year shall cease to be members.

10.3. EXPENSES.    All reasonable expenses incurred by a member of the Club on official business previously approved by the Executive Committee shall, upon claim, be reimbursed from Club funds.

10.4. BANKER.    The Club funds shall be deposited with such bank as may be from time to time determined, under the exclusive name of Epping Horizons Petanque Club.

11. AMENDMENT TO THE CONSTITUTION.    Amendment of the Constitution shall be by motion to the Annual General Meeting or an Extraordinary Meeting called for the purpose.

12. TERMINATION OF MEMBERSHIP.    Members may terminate membership at any time on written notice to the Secretary.

The Executive Committee is empowered to terminate or refuse membership to persons failing to observe the objects, failing to pay the annual subscription by the due date or whose actions bring the club into disrepute. Such persons may appeal within 14 days of notice of termination. The Executive Committee may reinstate those whose membership has been terminated upon such terms as it shall decide.

13. DISSOLUTION.    The Club shall be dissolved at any time by the consent of at least TWO THIRDS of the paid up membership. The Extraordinary General Meeting called to ratify the dissolution shall decide on the disposal of the property and funds of the Club.

Adopted by resolution of the members on 18th August 1989 and amended by resolution of the Annual General Meetings of 7th January 1991, 13th January 1992, the Ordinary General Meeting of 12th October 1992, the Annual general Meetings of 11th January 1993, 10th January 1994, 9th January 1995, 8th January1996, 23rd January 1999, 22nd January 2000, 22nd January 2005, 21st January 2006, 26th January 2009 and 21st January 2013.

Secretary.     January 2013.

 

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